Sign and Store with Construction Software
For the construction industry, being able to store and route documents electronically helps keep a business running smoothly. There are a number of fringe benefits to electronic file sharing as well, such as cutting back on the amount of paper files on a job.
Even with the efficiency and cost benefits, many construction companies still fall into the routine of printing, signing, and filing documents into a manila folder, but technology providers are making electronic document management even easier.
One way technology providers are making file sharing easier is with new electronic signature capabilities. For example, this week, Citrix ShareFile, www.sharefile.com, Raleigh, N.C., announced a new partnership with RightSignature, www.rightsignature.com, Santa Barbara, Calif., which will allow contractors to obtain electronic signatures on documents from inside the Citrix ShareFile account.
Here is how it works: Selecting “Get Signature” from within ShareFile will enable contractors to upload the file to RightSignature. The signers will then receive a link to the document via email, and once signed and submitted, the document is stored back in ShareFile. This feature is in addition to the tracking, alerts, and security features already offered within ShareFile. The company says the functionality is now available as an add-on to all ShareFile accounts.
Being able to electronically sign documents gives the construction industry an easy way to move all documentation online, eliminating the need for paper files and storage cabinets.
As another example, Box, www.box.com, Los Altos, Calif., also works with RightSignature. The RightSignature integration allows contractors to send documents for signature directly from the Box account. Additionally, contractors can choose to route Box documents for signature from inside RightSignature.
These options give construction companies an easy way to route, share, and store documents electronically, without needing to print and store hard copies of signatures. The question remains: Will you move all your documents to the cloud? It certainly would cut down on the amount of paper on a job.